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CONTINUOUS ENROLLMENT FAQ

Zion Christian Academy
Continuous Enrollment
Frequently Asked Questions

 

What is Continuous Enrollment?

Continuous Enrollment has been adopted, in place of the re-enrollment process, by ZCA to assist our current families in the renewal of their enrollment status for the next school year.  You will find it much easier and far less time consuming.

Historically, more than 90% of ZCA families re-enroll for the upcoming year.  To fulfill our mission to work together with the home, we aim to streamline the enrollment process through Continuous Enrollment. Students are continuously enrolled from their initial enrollment into the school system until they graduate from Zion Christian Academy. The Continuous Enrollment system lets us maximize our resources to provide Christian education to our families at the highest level of excellence and save families time and effort.

 

Zion Christian Academy Continuous Enrollment Overview

The Annual Commitment Fee (formerly called the Re-Enrollment Fee), which holds your student’s place for next year, is billed to your FACTS account in March, in accordance with your payment schedule.  If you cannot make that payment schedule, you must contact the Business Office to begin adjusting this payment schedule.

When there is a change in family or personal information (i.e. address, phone, email, emergency contacts, and medical information), please notify the school or log onto the website and click on “Information Update” on your student page.

Variable Tuition applications need to be completed by April 15.  Applications can be started any time after January 1.  Variable Tuition awards are made on a first come/first served basis until all available funds for assistance are exhausted. (Complete by April 1 to receive priority status)

The campus offices can also assist you in this transition.  We are so excited about being able to provide this easy, seamless process for you and your children to continue being part of our ZCA family.

 

What will the Continuous Enrollment Contract Look Like?

  • The contract (filled out one time) will contain the following:

  • I/We agree that the term of my student’s Continuous Enrollment begins with this signed  agreement, and thereafter continues automatically for students in good standing through completion of grade 12 or, if necessary, until the official withdrawal procedures are completed.

  • I/We understand that the Annual Commitment Fee will be posted to our FACTS account on March 1.

  • I/We understand that the Annual Commitment Fee is non-refundable and non-transferable, with the exception of tuition assistance contingencies, and that completed Variable Tuition assistance applications are due by April 15.  (By April 1 to receive priority status)

  • I/We understand that I/we must maintain a current FACTS agreement as directed by Zion Christian Academy for tuition and other school fees.

  • I/We understand that we will stay current with payments while waiting for Variable Tuition to be approved and applied.

  • I/We agree that we have seen the 2017-18 Tuition & Fee Schedule and agree to fulfill all financial obligations promptly.

  • I understand that I have until April 15 every year to notify the ZCA Head of School Office of any changes in my plans of enrollment for my child/ren  (email - headmaster@zioneagles.org)

  • If I breach this contract by disenrolling my child/ren after April 15, I understand that the fees paid for the upcoming school year are forfeited (non-refundable).

  • I/We understand students and families who are not in compliance with school policies (behavior, attitude, or academic standards) or financial agreements may not be continually enrolled and may put enrollment at risk.

  • Unique Circumstances. ZCA recognizes that family plans change. For some unique circumstances, (such as the following) families disenrolling after the announced deadline will be refunded their Annual Commitment Fee:

                      - Moving/Relocation 30+ miles away from ZCA.

                      - Disenrollment at the request of ZCA.

                      - Variable Tuition Rate discount is inadequate for current financial situation (pending review).

 

How is the Commitment Fee for the upcoming year collected?

The Annual Commitment Fee is billed to the family’s FACTS account on March 1 and is due at the regular March billing time unless other arrangements have been approved through the office of the Head of School.

 

After this year, what will the “Re-enrollment Season” look like?

Once all of our families are on the “Continuous Enrollment Program,” the typical re-enrollment season (January through March) will simply be a communication reminder from the academy informing the families that the Annual Commitment Fees will be added to the March billing statements.  Those who might be thinking about leaving our school must notify us prior to the 10th of March or they will be billed. If last year is any indication, this means that 90+% of ZCA families will have the convenience of ignoring this message and doing absolutely nothing!

 

Continuous Enrollment Dates At-a-Glance

  • January 1: Variable Tuition Applications are available online from our website.

  • January 8: Tuition for 2016-17 posted to website.

  • March 1: Annual Commitment fees are posted to FACTS accounts for the March billing cycle

  • March 10: Deadline for notification if FACTS account holders do not want Annual Commitment Fee applied to FACTS account.

  • March 15: Transfers and new students will be added to class lists, based on space availability

  • April 1:  Variable Tuition Application must be completed to receive priority status

  • April 15: Continuous Enrollment Fee full refund deadline. After this date no refunds will be given without meeting the refund criteria.

 

What happens if my student is not on the class list because my Annual Commitment Fee hasn’t been paid?

Beginning April 1, new families who have requested admission and have been accepted will be added to class lists over those who have not paid their Annual Commitment Fee (unless another approved payment plan is in place). Once the continuous enrollment payment has been paid, the current student(s) are then added to the waiting pool and placed on a class list as space becomes available.

 

Is the Annual Commitment Fee refundable?

No refunds of the Annual Commitment Fee will be given after April 15, except for:

  • A relocation of 30 miles or more from the family’s current address

  • The family has a completed and verified application for tuition assistance on file by the deadline (April 1), and has determined that the amount is not sufficient.

 

What if I am behind on my account?

All accounts must be current in order to keep your continuous enrollment status active. Please email Business@zioneagles.org or call  931-388-5731 if your student’s 2016-17 continuous enrollment payment does not get billed to your account on the March billing statement.

 

I haven't been billed an Annual Commitment Fee.  What do I need to do?

Please contact the Business Office at Business@zioneagles.org

 

What will the tuition be next year?

The 2017-18 tuition and fee amounts are currently posted on the academy website.  www.zioneagles.org  

 

I will be applying for Variable Tuition. What if I don’t know my tuition payment for next year?

When a completed tuition assistance application and supporting documents are submitted and verified by April 1, the student’s enrollment becomes contingent upon acceptance of the Variable Tuition rate offered.

If the Variable Tuition rate is not adequate, your Annual Commitment Fee is refundable if ZCA is notified by April 15.

 

When can I apply for Variable Tuition?

Currently, enrolled families may complete the application for Variable Tuition anytime after January 1. The application must be completed and verified by FACTS Grant and Aid by the April 1 deadline for priority status. New families may apply after receiving acceptance for enrollment.  Note:  FACTS shows the request as Financial Aid (Not Variable Tuition).

Financial Aid application fees are paid to FACTS Grant and Aid, a third-party company, and are non-refundable.

 

I am enrolling a new sibling. What do I need to do?

Complete the online application process for a new student at the academy website:  www.zioneagles.org 
To maintain priority sibling status, complete the application by April 1.

 

I have changed my mind about my FACTS payment plan (i.e.) I was going to pay in full but want to pay monthly. What do I do?

Once the online FACTS agreement is set up, the agreement will be the same each year. Parents can go to the FACTS website and make any changes to their payment method, make additional payments, and add authorized parties.  All other changes MUST be made and approved through the Business Office.

 

How much is the Annual Commitment Fee?

One Annual Commitment Fee per student is posted on the family’s FACTS account each year on March 1.   The amount due is $100 per student.  The Annual Commitment Fee is non-refundable and non-transferable, except when approved circumstances warrant a refund.